High Profile family based in Europe is seeking a highly organized and proactive Traveling Personal Assistant to
support the Family Office’s Owner and his family. This role is pivotal in
managing both the private and business affairs of the Owner, ensuring
smooth day-to-day operations and efficient coordination of schedules.
The ideal candidate will act as the Owner’s “right hand,” providing
support across a wide range of tasks, from administrative duties to
personal errands, and more, while coordinating closely with the existing
team of the family office.

Must have languages: French, Russian and English – all three
languages should be fluent
– Preferences will be given to candidates with EU citizenship

Location Various
Position type Full-Time/ rotation
Work Schedule – This position operates on a rotational basis with another Personal
Assistant. The schedule will be discussed further with candidates during
the interview process
– Flexibility and availability for both long and short-term travel with the
Owner and their family are required. –

Job description – Serve as the primary liaison between the Owner, his family, and
internal/external parties, including the existing family office team such
as drivers, nannies, security personnel, and others.
– Manage and synchronize private and business calendars, ensuring
seamless scheduling of appointments, meetings, family activities, and
travel plans.
– Coordinate comprehensive travel arrangements for the Owner and his
family, including handling visas, flights, accommodations, dining, and
entertainment bookings.
– Assist in managing real estate properties, including negotiations,
lease, and purchase agreements, in collaboration with the family office
team.
– Liaise with legal, financial, and security advisors, ensuring the Owner’s
and his family’s interests are safeguarded.
– Handle correspondence, phone calls, bills, insurance, and other
personal affairs, ensuring meticulous attention to detail and
coordination with the family office team for seamless management.
– Organize public appearances for the Executive and their family,
coordinating with the family office team to ensure all arrangements
meet the highest standards.
– Lead the recruitment and management of additional home personnel
as needed, in coordination with the family office.
– Exceptional organizational and time-management skills, with the
ability to manage multiple tasks and coordinate with various team
members effectively.

Salary: Negotiable depending on experience

Important:

If not yet registered, please register online at https://simplyprivatestaff.com/candidates-registration-details/ and forward all of the requested documents so that we can progress your registration. We will not be in a position to discuss roles until you have fully registered and we have assessed that we are in a position to assist.

If already registered and documents uploaded, please click ‘’Apply here’’ and follow the link.