Rota Executive PA Role – London, Bilingual English/French, £70-100k pa, Interviewing now.
| General description | Are you a London-based, bilingual (French/English) Executive PA looking for a new Rota role? If so, please contact us ASAP! The successful candidate will be pivotal in managing both the private and business affairs of the Owner, ensuring smooth day-to-day operations and efficient coordination of schedules. and will act as the Owner’s “right hand,” providing support across a wide range of tasks, from administrative duties to personal errands, and more, while coordinating closely with the existing team of the family office. |
| Location | London, UK |
| Position type | £75-100k pa, Full-Time, permanent, Rota basis role (approximately 2 weeks on/off flexible to suit the needs of the employer but averages 6 months per year) |
| Manager | The role reports directly to the Principal and Family Office. |
| Job description | Serve as the primary liaison between the Principal his family, and internal/external parties, including the existing family office team such as drivers, nannies, security personnel, and others, managing business meetings/calendars, travel plans for Family and Office, making reservations, obtaining the best seats, best restaurant bookings etc. You will need to maintain confidentiality across all interactions and handle sensitive matters with integrity, discretion, and a high sense of responsibility. You will oversee and coordinate activities with household staff across London residence, collaborating with contractors for any necessary maintenance or repairs, and ensuring all family needs are met efficiently. You will also assist in managing real estate properties, including negotiations, lease, and purchase agreements, in collaboration with the family office team as well as liaising with legal, financial, and security advisors, ensuring the Principal and his family’s interests are safeguarded. Handle correspondence, phone calls, bills, insurance, and other personal affairs, ensuring meticulous attention to detail and coordination with the family office team for seamless management.
-Other elements of the role will include organising public appearances, lead the recruitment and management of additional home personnel as needed, in coordination with the family office, undertaking project management duties, conducting research and executing personal tasks, ensuring alignment with the family’s goals and needs. Handling personal shopping, including the purchase of gifts and other items, tailoring selections to preferences and occasions. Coordinating with the family office team to ensure the Owner is always prepared and informed. |
| Essential
Requirements |
– Proven experience as a Personal Assistant / Executive Assistant or similar role, with a track record of working in close coordination with a broader team.
– Excellent knowledge of London area (restaurants, art-activities etc.) – Exceptional organizational and time-management skills, with the ability to manage multiple tasks and coordinate with various team members effectively. – Strong decision-making capabilities and the ability to operate independently with minimal guidance. – Excellent interpersonal skills, with a discrete and discerning approach to confidentiality and team collaboration. – Proficiency in verbal and written communication. – Familiarity with household management, staff supervision, and team coordination. – Proficient in using office software and communication tools. – Must have languages: French and English – fluent knowledge, Russian would be an advantage. UK Passport, or existing UK right to work / settled status. Based in/near London Important: If not yet registered, please register online at https://simplyprivatestaff.com/candidates-registration-details/ and forward all of the requested documents so that we can progress your registration. We will not be in a position to discuss roles until you have fully registered and we have assessed that we are in a position to assist. If already registered and documents uploaded, please click ‘’Apply here’’ and follow the link. |
Job Features
| Job Category | Personal Assistant |