Our client based on the beautiful island of Bermuda is searching for an accomplished, dynamic personal assistant to support the Chief of Staff. The ideal candidate will have recent experience within the medical/healthcare industry, and be prepared to relocate for 2+ years.

The Personal Assistant (PA) provides personal and professional liaison, communication, secretarial and office administrative support to the Chief of Staff (COS).  The PA employs independent judgment in resolution of problems and the performance of assigned duties; assists the COS in maintaining effective and positive work relationships; actively contributes as an executive office team member.

Key responsibilities include:

• Manages business relationships on behalf of the Chief of Staff providing a first point of contact service for internal and external clients.
• Takes the initiative to deal with matters within own personal knowledge, directs to the appropriate department or escalates to a more senior person as required. Appropriately addresses employee issues and diffuses conflict
• Manages e-mail on behalf of the Chief of Staff making judgements about urgency and level of response. Composes and sends emails or escalates to a more senior person as required 
• Opens, assesses and circulates hard copy correspondence. Drafts letters and responses for the Chief of Staff to sign, or PP as necessary.
• Takes dictation and transcribes documents as required
• Develops and maintains hard copy and electronic filing and document management systems on behalf of the Chief of Staff to ensure that records and documents are appropriately catalogued, secure and retrievable. Manages and maintains version control where appropriate
• Develops and maintains data bases. Uses standard reporting functions and compiles ad-hoc reports as required. Interrogates, clarifies and interprets data.
• Uses specialist IT systems associated with the functions of the department as required
• Undertakes research. Prepares and formats reports and power-point presentations and other document proofs

Qualifications / Registration required:

• Educated to Associate Degree level in a related discipline.
• Seven years secretarial / administrative experience.
• Experience as a PA / Secretary supporting senior executives.
• Experience within a Hospital / Medical setting desirable.
• Previous staff management experience highly desirable
• Must be able displays excellent verbal communication.
• Use all Microsoft applications such as Outlook, Word, PowerPoint, excel
• Manage large projects
• Organise work and use independent judgement
• Work flexibly as a team and organise events and meetings

Schedule: 35 hour per week.    Salary: USD $101,722.48 per annum which equates to approx £70k for 35 hours, with up to 7% tax.

If not yet registered, please register online at https://simplyprivatestaff.com/candidates-registration-details/ and forward all of the requested documents so that we can progress your registration. We will not be in a position to discuss roles until you have fully registered and we have assessed that we are in a position to assist.

If already registered and documents uploaded, please click ‘’Apply here’’ and follow the link.